Executive Committee:
President: Meeting Leader (both Executive and General Senior Roundtable meetings). The President
is responsible for scheduling, overseeing the agenda and maintaining the records of the Executive Committee
meetings. Qualifications: Must have served at least one year on the executive committee.
Vice President: Chairman of the Program Committee. Will matriculate into the President position
the following year unless declines the position. Qualifications: Must have served at least one year as the chair of a committee.
Treasurer: Chairman of the Membership Committee. Qualification: must have served at least one year on a committee.
Secretary: Chairman of the Communications Committee. Qualification: Must have been an active member of the organization for at least one year.
Other Committees:
Advisory Committee: All past presidents may serve on the Advisory Committee and remain active on the Executive Committee.
The Immediate past president serves as the Chair. The Executive Committee may also invite key community leaders or other individuals
to serve on this committee as needed and voted on by the Executive Committee. Qualification: Must be approved by the Executive Committee.
Ad Hoc Committee: The Executive Committee may invite individuals who serve key roles in the organization to serve on the
committee as needed. Ex: Car Fit Chair. Qualifications: Must be approved by the Executive Committee.
* The slate of President, Vice President, Treasurer and Secretary will be nominated by the executive committee and will be presented
to the full membership for approval at the September Senior Roundtable Meeting.
** Committee Members will be open to the general membership to sign up on a voluntary basis.
Committee Roles:
Executive Committee Chair:
• Steer the direction of the organization.
• Strategic Planning: Develop and update the criteria for the committees, sustainability.
• Set annual priorities with feedback from the full membership, set goals for the group.
• Solicit and nominate members for chairmen of the committees.
• Select meeting topics and provide guidance to the Program Committee.
• Oversee Structural Areas: by-laws, committees, voting methods etc.
• Meets quarterly
Program Committee Chair:
• Plan the program for the Senior Roundtable general meeting. This will include identifying, inviting and coordinating
speakers / special guests, ensuring room is set up/broken down, electronics are set up, etc.
• Oversee the hospitality component (refreshments).
• Meets every other month
Membership Committee Chair:
• Maintain an updated list and contact information of the membership.
• Keep record of meeting attendance including both members and guests.
• Provide guests with information on the organization and invite them to join as members.
• Conduct new member orientations.
• Collect membership dues.
Communications Committee Chair:
• Distribute meeting notices, agendas, and other announcements/notices to the general membership.
• Keep historical records on meetings including the minutes of the general meetings and the outcome of the work groups.
• Develop and maintain organizational communications. Ex. flyers, brochures, signs, website.
Advisory Committee Chair:
• Advise the executive committee regarding issues related to the organization or subject matter expertise.
• Chair attends Executive Committee Meetings
• Immediate Past President will be the Chair.
Ad Hoc Committees:
• Chair of AD Hoc Committee attends Executive Committee Meetings
• Ad Hoc Committee is formed for a specific reason/purpose.
• Research topics and bring back findings to Executive Committee.
• Make recommendations to Executive Committee on actions.
Notes:
• Senior Roundtable Positions will be on a calendar year.
• New structure/positions will take effect on Jan. 1, 2011.